Privacy Policy
Last updated: November 6, 2026
This policy describes information associated with the Ward Waivers service, available at onlywaivers.com, wardwaivers.com, and related applications (the "Service").
About the service
Ward Waivers is the name used for a service that provides digital waiver and permission slip tools for activity organizers. For privacy questions or requests, email chris@cofounders.com.
Information collected
When people use the Service or submit information through it, they may provide information such as:
- Account and contact information, such as name, email address, organization name, and login details.
- Activity and organizer information, such as event names and details and leader contact information.
- Waiver and form content submitted by organizers, parents, guardians, or other signers, such as participant names, dates of birth, emergency contacts, signatures, acknowledgements, and answers to medical fields or custom questions when a form requests them. This may include information about minors.
- Household profile information and email-link requests.
- Files and documents a person chooses to connect or create through authorized integrations.
- Messages and communication data, including emails and support messages sent to the Service.
Google Drive access
If you connect Google Drive, the integration requests limited OAuth access, including the Google Drive drive.file scope. This allows access to files the app creates for you or that you explicitly open or select with the app, for example through Google Picker; it does not request access to your entire Drive.
That access is used for features you request, such as creating, opening, or saving waiver-related files. You can revoke access at any time in your Google Account security settings: https://myaccount.google.com/permissions.
How information is used
Information is used to provide requested Service features, manage account access, and respond to support messages.
How information is shared
Information may be shared with:
- The organizer of the activity associated with a signed form, so the organizer can manage the activity and review responses.
- Providers that help host and operate the Service, including hosting, email delivery, analytics, and cloud infrastructure providers.
- Google when you choose Google sign-in or Google Drive features, according to Google's terms and your account settings.
Email addresses and Beehiiv synchronization
If you provide your email when signing a form, your email may be added to the Ward Waivers newsletter in Beehiiv. You can unsubscribe from newsletter emails using the unsubscribe link in those emails. The Service also records addresses from accounts, event leaders, household profiles, email-link requests, and contact messages. When Beehiiv sync is enabled and configured, it sends these addresses and source or role labels, such as account, leader, parent, notify me, and contact, to the configured Beehiiv publication. Waiver answers and documents are not part of this reviewed sync.
Analytics and similar technologies
The website uses Google Analytics to measure visits. When configured, the Meta Pixel records visits and events such as leads, checkout initiation, and purchases, which can be used to measure ad performance. These providers may process information received through their tags under their own policies. The website also uses browser storage and similar technologies for functions such as sign-in and language preference. To measure download usage, the Service records server response completion for authorized leader downloads, with account, event and signature-record identifiers, format, count and time. This does not prove that a file was saved on the device. These usage records do not include names, form answers, medical information, IP addresses, file paths or tokens.
We don't run analytics or advertising trackers on the pages where parents and participants fill out or view forms.
Retention and deletion
Leaders can delete their events, including submitted forms and the PDFs and official forms stored by the Service, after confirming deletion. Deactivating a link only pauses new signing. Privacy requests can remove a whole household submission or an exactly matched individual entry; removing an entry deletes that submission's stored PDFs and displays a notice to the organizer. This does not revoke copies already emailed, downloaded, or saved to Google Drive. Backups and external providers may retain copies under their own terms. Loading the current retention policy.
Security
New submissions and household saves store medical answers, dates of birth, phone numbers, addresses, and signatures encrypted. If encryption fails, the new submission or profile is not saved. Names, email addresses, and metadata needed for listings, synchronization, and audit remain readable. New PDFs are encrypted before storage and decrypted for authorized delivery; recipients receive readable documents. Older records and files may retain readable copies until they are separately verified and cleaned up. The service operator and people with authorized hosting, database, or key access may have technical access to information. No method of transmission or storage is completely secure.
Children's privacy
Information about minors may be included in activity forms when supplied by a parent, guardian, or authorized organizer. Forms may request names, dates of birth, emergency contacts, signatures, and medical answers. Organizers choose the fields in their forms.
Privacy requests
For questions or requests about your family's data, email chris@cofounders.com. This can include requests to access, correct, export, or delete information. No particular outcome or deletion of all copies is promised.
Requests are matched by the email used on the form. We may ask for the event name and date to confirm the request. If you are listed on someone else's submission, we may ask for your name and date of birth together with the event details to find an exact match.
Changes to this policy
This policy may be updated. The revised version will be posted on this page with a new "Last updated" date.
Contact
Ward Waivers
Email: chris@cofounders.com
Websites: https://onlywaivers.com and https://wardwaivers.com